A Vendor Invoice is not just typed in. It has to agree with the PO you sent and the Receiver your dock wrote, and about one invoice in five does not. STRYKE reads each invoice, matches it to both, enters the Bill with the original attached, and holds the ones that disagree.
What arrives
Vendor invoices land in personal inboxes, on the fax line and in the mail, from vendors with very different paperwork.
Steel service-center invoices with freight, cutting, alloy and fuel surcharge lines that were never on the PO
One-page distributor invoices from MRO suppliers, with the Packing list strip and the tracking number at the bottom
Heat treat, plating and anodize invoices referencing your PO and their shipper, with the certificate shipped separately
LTL freight bills with a PRO number, a fuel surcharge and an accessorial or a reclass
Statements, second notices, credit memos and surcharge letters that look like invoices and are not
What STRYKE does
The match is the product. Ardent Partners' 2026 benchmark puts the average exception rate at 19.9 percent of invoices.
Each line is matched to the PO line and the Receiver: quantity received, price agreed, unit of measure
Surcharges and freight that are not on the PO are coded to the account you use for them, or held
Heat numbers on the invoice are tied to the Packing list and the material test report
Duplicates are caught across vendors, channels and near-duplicate numbers, which QuickBooks' same-vendor, same-number check misses
A vendor that changes its remit-to bank details is held for a callback on the number already on file
Where it lands
In the ERP against the PO receipt, and in the books as a Bill, from one read.
A Vendor Invoice against the Receiver in JobBOSS², E2, Epicor or your ERP, so job cost is right
A Bill in QuickBooks Online or Desktop, Sage or Xero with the vendor, bill number, terms, due date and the PDF attached
A non-PO invoice, such as cylinder rental or freight-out, straight to the books with the right account
A Vendor Credit for a credit memo, ready to apply when the Bill is Paid
What goes back out
What the vendor and the owner need to see.
A remittance advice to the vendor when the Bill is Paid
An early-payment discount taken when the terms offer one; skipping 2% 10 Net 30 costs about 36.7 percent a year
The exception list for the owner: what was held and why
The Bill, the Receiver and the original invoice linked for the auditor
“We run about 280 vendor invoices a month and the steel ones were the problem: surcharge lines, heat numbers, a second notice that looked like a new invoice. The first month STRYKE caught three duplicates we would have paid. The review list is a dozen lines a week, all of them real questions.”
Questions shops ask
What is a three-way match?
The Vendor Invoice is compared to the PO you sent (what was ordered and at what price) and the Receiver your dock wrote (what arrived). All three must agree before the Bill is entered. STRYKE does that line by line, including partial receipts and short-ships.
Where do surcharges go?
A scrap, alloy, fuel or tariff surcharge is a line on the invoice that was never on the PO. STRYKE recognises it, codes it to the account you use for that vendor's surcharges, and flags it as a price variance against the PO when you want to see it.
Does it work with QuickBooks?
Yes, Online and Desktop. The Bill carries the vendor, bill number, terms, due date and the vendor's PDF as an attachment, and the Receiver side goes into the ERP, so the integration between the two stays one-way the way it is today.
$500 a month, flat
Every Vendor Invoice, PO or not. Not per document, not per seat, not per system. Month to month. What the one price covers.
