Industries

Order and invoice entry for industrial distributors

A distributor's problem is volume. Hundreds of vendor invoices a month from manufacturers' ERPs that email them automatically, and hundreds of customer POs from maintenance departments and shops, each typed into the ERP and then into the accounting software. STRYKE reads each one once and enters it in both, catching the duplicates and the price changes on the way.

What arrives

Volume, from both directions.

Vendor Invoices emailed automatically from manufacturers' systems, with consolidated statements behind them
Customer POs by email and fax, and repeat orders by phone and text
Portal POs from the large accounts in Ariba or Coupa with a Create Invoice flip expected back
Manufacturer price-change letters and tariff surcharge notices
Remittances from customers that pay by ACH, virtual card and still by check

What STRYKE does

The checks that matter at volume.

Vendor Invoice lines matched to the PO and the Receiver, with a price that changed since the PO held
Duplicate invoices caught across channels and near-duplicate numbers; half of companies in one survey receive duplicates regularly
Customer PO lines matched to your item numbers through each customer's own cross-reference
A vendor's changed remit-to bank details held for a callback on the number already on file
A confidence line that lets the routine ninety percent go straight in

Where it lands

ERP and books from one read.

Sales Orders and Vendor Invoices in Epicor, Sage 100, Microsoft Dynamics, Fishbowl or the distribution ERP you run
Bills, Invoices and Payments in QuickBooks Online or Desktop, Sage or Xero
Every entry with the original document attached, for the auditor and the vendor dispute
No module installed, no upgrade

What goes back out

The documents the customer and the vendor expect.

Order acknowledgment with the ship date, in the buyer's thread or the portal
Customer Invoice as a PDF, a portal flip or an 810
Remittance advice to the vendor when the Bill is Paid
Payments applied in the books with short-pays held open

“Around 300 vendor invoices a month got typed twice here, once into the ERP and once into QuickBooks, and month-end was me finding where the two disagreed. They don't disagree anymore. For five hundred dollars a month I got the last week of every month back.”

Carl Nygaard, Controller, Columbia Industrial Supply, Portland, Oregon · Epicor and QuickBooks Online

Questions shops ask

Is $500 a month really flat at our volume?

Yes. Not per document, not per seat, not per system. Three hundred invoices or three thousand, the price is the same. The published cost to process one invoice by hand is $9.90 on average, so the arithmetic is short.

Can it handle the manufacturers that email invoices automatically?

That is the easiest case. Those invoices have the same layout every time, and STRYKE learned it from the first month of your history. The harder ones are the statements and second notices that look like invoices; those are recognised and not entered twice.

Does it work with our distribution ERP?

STRYKE enters through three doors: the API where there is one, the import file where there is one, and the Order screen where there is neither. The 90-day replay on your own documents shows which door your ERP takes before you commit.

$500 a month, flat

Every invoice and every PO, whatever the count. Not per document, not per seat, not per system. Month to month. What the one price covers.

See it on our invoices See how STRYKE reads, checks and posts