Solutions
Data entry automation for the shop office
Most shops type the same document twice: once into the ERP and once into the accounting software. STRYKE reads each document once, checks every line against your records, and enters it in both. Nothing is retyped, so nothing is mistyped, and the two systems agree at month-end because the same read wrote both.
What arrives
Whatever your office keys today, in whatever shape it arrives.
- Customer POs and change orders by email, fax, portal, EDI and phone
- Vendor Invoices from steel service centers, MRO distributors, heat treaters, platers, carriers and gas suppliers
- Packing lists, material test reports and certificates that travel with the material
- Remittance advices and payment emails from customers
- Spreadsheets, photos of paperwork, handwritten notes and orders typed into an email body
What STRYKE does
Reading is the easy part. The checking is what a person typing cannot do at speed.
- Every line is matched to your part master, vendor list, price list and chart of accounts before it is entered
- Duplicates are caught across channels and across near-duplicate numbers, such as 7845521 and 7845521-A
- Quantity, unit of measure, revision and price are checked against the quote, the PO or the Receiver
- A confidence line decides what goes straight in and what waits on the review list
- Each correction a person makes becomes a rule, so the review list shrinks month over month
Where it lands
Two systems, one entry, one trail.
- The ERP: Orders, Jobs, Vendor Invoices against the Receiver, in JobBOSS², E2, Epicor, Global Shop, Plex or the system you run
- The books: Bills, Invoices and Payments in QuickBooks Online, QuickBooks Desktop, Sage or Xero
- The original document attached to both entries, with what was read, how sure STRYKE was and who changed what
- Nothing installed in either system; STRYKE works through the API, the import file or the screens
What goes back out
The documents your customers are waiting for leave from the same record.
- Order acknowledgments, in the buyer's thread or as an 855
- Advance ship notices when the Packing list closes
- Customer Invoices as a PDF, a portal flip or an 810
- Remittance advice to vendors when a Bill is Paid
Questions shops ask
Is this OCR?
OCR reads characters. STRYKE reads the document: which customer, which parts, which quote, which Receiver a Vendor Invoice belongs to, and whether the numbers agree with your records. The reading is the first step; the matching and the checking are the product.
How does it know our part numbers and accounts?
It trains on the documents your team already entered, side by side with the entries they made. From 90 days of history it learns each customer's part-number format, which vendor bills to which account, your prices and your terms. There is no template to build.
What happens when it is not sure?
The line waits on a review list and nothing is entered until a person confirms or corrects it in one click. The answer teaches STRYKE, so the same question does not come back.