A fab shop's paperwork is heavy on the vendor side. Steel invoices carry freight, cutting, alloy and fuel surcharge lines that were never on the PO, heat numbers that have to tie to the mill cert and the Packing list, and a surcharge letter every month. On the customer side, POs arrive with drawings attached and a rev that moved. STRYKE reads both sides and enters them in the ERP and the books.
What arrives
A week of fab-shop paper.
Customer POs with drawings and spec references attached, by email, fax and portal
Steel service-center invoices: grade, size, quantity, price, then the surcharge and freight lines
Packing lists with bundle tags and heat numbers, and the mill test report stapled behind
Monthly scrap and alloy surcharge letters and tariff notices that change next month's price
Powder-coat, galvanizing and laser outside-processing invoices, LTL freight bills and the gas supplier's cylinder rental
What STRYKE does
The three-way match, with the steel-specific checks.
Invoice lines matched to the PO and the Receiver: quantity received, price agreed, unit of measure
Surcharge lines recognised and coded to the account you use for them, flagged as variance against the PO when you want to see it
Heat numbers on the invoice tied to the Packing list and the mill cert, and a missing cert held
Duplicate invoices and second notices caught across near-duplicate numbers
Customer PO lines matched to your parts and your quote, revision checked
Where it lands
Both systems, one read.
The Vendor Invoice against the Receiver in JobBOSS², E2, Epicor, Global Shop or your ERP, so job cost carries the real steel price
The Bill in QuickBooks Online or Desktop with the vendor PDF attached and the surcharge on its own line
The customer Order with the PO and the drawing reference attached
Freight and rental with no PO straight to the books with the right account
What goes back out
What leaves from the record.
Acknowledgment to the buyer with the promise date
Invoice to the customer when the Packing list closes, with the certificate of conformance carrying the heat number from the inbound cert
Remittance advice to the vendor when the Bill is Paid
“Steel invoices were the problem: three or four surcharge lines, a heat number to check against the cert, and a price that moved since the PO. STRYKE codes the surcharges, ties the heat to the cert, and I look at about three lines a week where the price moved. The books agreed with the ERP on the first month-end.”
Questions shops ask
How does it handle a surcharge that is not on our PO?
It recognises the surcharge line, codes it to the account you use for that vendor's surcharges, and records it as a price variance against the PO. You see the variance; nobody keys a line into QuickBooks to make the Bill balance.
Does it check the mill cert?
It ties the heat number on the invoice to the heat on the Packing list and the mill test report, and holds the invoice when a cert is missing or the heat does not match. The cert stays attached to the Receiver and the Bill.
We get a lot of non-PO bills. Freight, gas, rentals.
Those go straight to the books with the account STRYKE learned from your history for that vendor: freight-out, cylinder rental, shop supplies. No PO is invented to make them fit.
$500 a month, flat
Every steel invoice, PO or not. Not per document, not per seat, not per system. Month to month. What the one price covers.
